Oasis Trilingual Community School

COVID-19 Prevention Program

Last Update: July 29th, 2021

Table of Contents

National and State Guidelines …………………………………..………………………………..… 2

Risk Mitigation Strategy…………………………………..…………………………………………………….  3

COVID-19 Prevention Program…….………………………………….……………………………… 4 

Authority and Responsibility…….……………..……………….……………………………………..… 4 

Identification and Evaluation of COVID-19 Hazards…….…………..…… 4 

Employee Participation …….……………..…………………….…………………………………..………. 4

Cleaning Protocols …………………..………………………………………………………………………..……. 5

Staff and Student Training ……………………….………………………………..…………………….. 5

Daily Cleaning Protocols ………………..……….………………………………………..……………….. 5

Materials and Supply Use protocols……………………….…………………………..…..… 6

Weekly Cleaning ……………………….…………………………………………………………………..………….. 7

Hand Washing and Hand Sanitizing ………………………..……..……….……..……….. 8

Hand Washing Protocols ………………………..………………………………………………..……….. 8

Hand Sanitizing Protocols ………………………..……………………………………………………….. 8

Personal Protective Equipment………………………..………………..…………………………. 9

Face Mask Policy…………………………………..…………………………………………………….……..…….. 9

Face Shields ………………………..………………………………………………………………………….….……….. 9

Additional PPE ………………………..…………………………………………………..………………………………. 9

General ………………………..………………………………………………………………………………………………… 10

On Campus Arrival and Dismissal Procedures …………………….…………11

In-Person Learning Routines ………………………..……………………………………….………. 12

Stable Groups ………………………..…………………………………………………………………….…………… 12

Classroom Layout and indoor/outdoor Classrooms ……………….. 12

Recess ………………………..………………………………………………………………………………………..…………. 13

Ventilation ……..……………..……………………………………………………………………………….……………. 13

Physical Distancing ……..……………..…………………………………………………………….…………. 13

Bathrooms ……..……………..……………………………………………………………………………………………. 14

Teacher Work Spaces ……..……………..…………………………………………………………………..14

Learning Continuity ……..……………..………………………………………………………………………. 15

COVID-19 Illness Management Plan ………………………..……………..……………….16

Minimizing Spread of COVID-19 Cases ………………………………………….……. 18 

Reporting, Recordkeeping, and Access …………………………………………….. 18

National and State Guidelines

To prepare for a safe re-opening, Oasis has aligned our plan with recommendations from health officials, as well as worldwide, national and statewide reopening guidance and protocols. Please find a list of resources we have used to compile our plans below:

COVID-19 Public Health Guidance for K-12 Schools in California, 2021-22

Coronavirus Response and School Reopening Guidance- California Department of Education

Stronger Together: A Guidebook for the Safe Reopening of California’s Public Schools

COVID-19 Exposure Management Plan Guidance in TK-12 Schools

K-12 Schools CDC Guidance

K-12 Schools CDC Key Takeaways

Domestic Travel During COVID-19 CDC Guidance

International Travel during COVID-19 CDC Guidance

Ventilation in Schools and Child Care Settings

CDC Vaccination information for Teachers, Schools Staff and Childcare Workers 

CDC COVID-19 Diagnosis at School

CDC Helping Children Cope

Risk Mitigation Strategy

Oasis Trilingual Community School is adopting a COVID-19 risk mitigation strategy based on guidance and requirements from LA County Department of Public Health (LAC DPH), the California Department of Public Health (CDPH), the Centers for Disease Control and Prevention (CDC), the California Department of Education (CDE), the National Association of Independent Schools (NAIS), and the school’s legal counsel. 

This includes a multilayered set of protocols designed to reduce the likelihood of: 

1) COVID-19 positive individuals participating in on-campus school functions 

  • Compliance with public health organizations and orders (as listed above).

  • Asking students to not engage in high risk activities such as non-essential indoor activities without a mask, and indoor grouping gatherings with less than 3 feet distance between households.

  • Reopening is consistent with any additional city, country, and state orders. 

  • Daily symptom questionnaire to identify exposures and symptoms consistent with COVID-19.

  • Supporting the Los Angeles County Health Department in timely contact tracing for confirmed cases. 

  • Supporting individuals who are sick or have been in contact with someone sick to stay home. 

2) Chance of transmission of COVID-19 between individuals during in-person school functions 

  • All advanced planning has been completed or modified according to the local, state and CDC guidelines.

  • School is in compliance with the California Department of Education Reopening Guidance.

  • Stable groups. 

  • Increased personal hygiene (hand washing & hand sanitizing) including procedures and access. 

  • Increased cleaning schedule and disinfecting regimen. 

  • Consistent use of cloth face masks and additional PPE as needed.

  • Physical distancing of at least three feet whenever possible.  

  • Optimized ventilation for targeted indoor activities including HEPA filters and open windows. 

  • Mandating vaccination among staff and teachers

All of these components work alongside one another to provide a multifaceted approach to reducing our risk for transmitting a COVID-19 case while participating in an Oasis School function.

COVID-19 Prevention Plan

Authority and Responsibility

The Oasis Trilingual Community School COVID-19 Prevention Coalition has overall authority and responsibility for implementing the provisions of this CPP at Oasis Trilingual Community School. All employees are responsible for using safe work practices, following all directives, policies and procedures, and assisting in maintaining a safe work environment.

Identification and Evaluation of COVID-19 Hazards

We will implement the following in our workplace:

  • Thorough training of staff of COVID-19 Protocols at Oasis prior to students on campus.

  • School-specific evaluations using the Appendix A: Identification of COVID-19 Hazards form. 

  • Evaluate student and staff exposures to all persons at, or who may enter, our school.

  • Review applicable orders and general and industry-specific guidance from the State of California, Cal/OSHA, and the local health department related to COVID-19 hazards and prevention.

  • Evaluate existing COVID-19 prevention controls in our workplace and the need for different or additional controls. 

  • Conduct periodic inspections using the Appendix B: COVID-19 Inspections form as needed to identify unhealthy conditions, work practices, and work procedures related to COVID-19 and to ensure compliance with our COVID-19 policies and procedures.

Employee participation

Employees and their authorized employees’ representatives are encouraged to participate in the identification and evaluation of COVID-19 hazards by:

  • Listing areas of concern. 

  • Speaking up if there is a challenge to meeting all protocols.

  • Observing other staff members to hold each other accountable for proper protocols.

Cleaning Protocols

As part of our Risk Mitigation Strategy, frequent and consistent cleaning protocols have been put into effect.

Staff and Student Training

We will provide effective training and instruction that includes:

  • Our COVID-19 policies and procedures to protect employees from COVID-19 hazards.

  • Information regarding COVID-19-related benefits to which the employee may be entitled under applicable federal, state, or local laws. 

  • The fact that:

  • COVID-19 is an infectious disease that can be spread through the air.

  • COVID-19 may be transmitted when a person touches a contaminated object and then touches their eyes, nose, or mouth.

  • An infectious person may have no symptoms.

  • Methods of physical distancing of at least three feet whenever possible and the importance of combining physical distancing with the wearing of face coverings.

  • The fact that particles containing the virus can travel more than three feet, especially indoors, so physical distancing must be combined with other controls, including face coverings, adequate ventilation and hand hygiene, to be effective.

  • The importance of frequent hand washing with soap and water for at least 20 seconds and using hand sanitizer when employees do not have immediate access to a sink or hand washing facility, and that hand sanitizer does not work if the hands are soiled.

  • Proper use of face coverings and the fact that face coverings are not respiratory protective equipment – face coverings are intended to primarily protect other individuals from the wearer of the face covering.

  • COVID-19 symptoms, and the importance of obtaining a COVID-19 test and not coming to work if the employee has COVID-19 symptoms.

Appendix D: COVID-19 Training Roster is used to document this training with staff.

Daily cleaning Protocols

  • Frequently touched surfaces including door knobs/ handles, handrails, light switches, desk/table surfaces and bathroom locks are cleaned at the end of each day. Sink faucets, soap dispensers and hand sanitizer dispensers have all been converted to touchless.

  • Time has been added into the schedule for specific hand washing breaks at multiple points throughout the day for all Oasis students and staff (at staggered times). We also have hand sanitizer readily available in all spaces.

Materials and Supply Use Protocols

  • Students will use individualized supplies whenever possible for their basic daily use. This includes workbooks, notebooks, folders, writing utensils, scissors, glue and art supplies. 

  • If students are touching common use supplies (shared play equipment, shared tablets/chromebooks, shared art supplies) they will wash or sanitize hands before and after use.

  • Staff will use hand sanitizer or wash hands when handling any items for distribution or other student materials, giving medication/first aid or any other time involving physical contact.

Weekly Cleaning

  • Oasis is cleaned by a janitorial crew on a weekly basis to provide a deep clean of surfaces, floors, bathrooms and classrooms.

Hand Washing and Hand Sanitizing Policies 

  1. To the extent practical, hand washing with soap and water should take precedence over use of hand sanitizer. Effective hand washing includes washing with soap for at least 20 seconds, rubbing thoroughly, and using paper towels to dry hands thoroughly. 

  2. Hand washing and the use of hand sanitizer is supervised by faculty and staff to the extent possible. 

  3. 60% or above ethyl alcohol-based hand sanitizer stations are available in select locations throughout campus where ready access to hand washing might not be as convenient.

  4. Children under age nine should use hand sanitizer only under adult supervision. Call Poison Control if consumed: 1-(800) 222-1222. 

  5. Signage is posted throughout campus and next to hand washing stations indicating correct hand washing procedures such as use of soap and scrubbing vigorously for at least 20 seconds.

Procedure – Hand washing 

  • Moments to reinforce and monitor hand washing include: upon arrival at school after completing screening, before and after meals, after using the restroom, after using shared play equipment, after cleaning workspaces or equipment, after blowing one’s nose, sneezing, or coughing. 

  • Classes are encouraged to adopt a regular cadence where everyone washes their hands. 

  • Hand washing stations should be equipped with paper towel dispensers to the extent possible. 

  • The School will provide touchless equipment to the extent practicable. 

Procedure – Hand sanitizing 

  • The School will provide touchless hand sanitizing stations to the extent practicable.

  • The School will provide ethyl alcohol-based hand sanitizer at the following locations: 

    • Each classroom (touchless) 

    • Outdoor lunch area (touchless)

    • Main office

Personal Protective Equipment

Face Masks Policy

  1. The School will require everyone to wear a face mask while on campus with the following exceptions: 

    1. During lunch or snack times while actively eating.

    2. An individual has a documented medical or behavioral contraindication where face masks cannot/should not be worn. In this case a face shield with a tucked in drape may be used.

  2. Students are expected to bring a freshly washed cloth mask or new surgical mask each day, however the School will provide disposable face masks to students, faculty, and staff as needed. 

  3. Masks must meet the minimum standards of: 

    1.  At least 2 layers of tightly woven fabric or a surgical mask. 

    2. No vents. 

    3. No gaiters, bandanas, or similar coverings. 

    4. Well-fitting with minimal to no gaps around the nose, chin, or cheeks.

    5. Comfortable enough to wear for multiple hours at a time. 

  4. The School encourages use of “double masking”, where a well fitting cloth face mask is worn over a surgical mask, or use of a well fitting KN95 mask, for additional protection to both the wearer and close contacts. 

  5. Students are expected to always have 5 extra masks at school in their backpack. Students are encouraged to put on a new mask after lunch and replenish their mask supply on a weekly basis.

  6. School-provided masks are available in each classroom space to be given to students as needed. 

Face Shields

  1. Students and staff may wear face shields as desired. 

  2. Use of a face shield does not exempt a person from wearing a face mask. 

Additional PPE 

  1. Arrival Screeners are required to wear a mask, and can optionally use a face shield.

  2. Individuals presenting with symptoms consistent of COVID-19 while on campus are given a medical grade face mask to wear while waiting to be picked up. 

  3. Staff and faculty who use cleaners and disinfectants should wear nitrile/vinyl gloves. 

General

  1. Faculty, staff, administration, students, and parents/guardians are trained on the proper use of masks, including donning and doffing, daily cleaning, and care during meal times. 

  2. Faculty and families are responsible for laundering masks, according to CDC guidelines, cleaning face shields at home and returning with clean items each day.

On Campus Arrival and Dismissal Procedures

On Campus Arrival Procedures

  • Students enter the school between 7:45-8:10, one-by-one, through their assigned entrance (The breezeway or main entrance). There are distancing markers on the ground to remind students to stand 6 feet away from one another in a line.

  • A staff member stops students individually and asks a series of questions about their and their households recent travel/known exposure and health, including their respiratory and digestive symptoms, fatigue, and muscle aches in the past 24 hours. If students exhibit and acknowledge symptoms that align with Coronavirus, they are sent home and remain in communication with Oasis so we can guide them through our Return-to-School Program. If students do not acknowledge or exhibit symptoms, they will continue into the building to put down their school things and wash their hands. 

  • Adults should remain at a safe distance and not leave until their child has been cleared to enter campus safely.

  • Once students have been cleared, they will proceed to their homeroom to begin morning meeting.

  • Students will be checked for correct mask fit following the CDC guidelines.

On Campus Dismissal Procedures

  • Students will continue to have jobs in the classroom and use safe cleaners to clean their classroom space and personal belongings as needed, at the end of the day. 

  • Adults will wait in a distanced line outside the breezeway to pick-up students.

  • Students are called one by one when their guardian arrives to collect them, and they are individually dismissed.

In-Person Learning Routines

Classroom Layout and Indoor/Outdoor Spaces

  • Teachers are encouraged to teach lessons outside for increased ventilation. 

  • Each indoor classroom space has spots indicating appropriate distancing. At each student’s spot, they have a personal supply crate. Students’ lunch box, water bottle and lap desk will be in a personal crate either next to their spot or in their hallway space. There will also be some classroom space available for students changing classrooms to support differentiation, flexible seating, games and OWL circles, through poly spots, lap desks and yoga mats.

  • Clear barriers are used between desks and tables when unable to maintain 3 foot distancing.

  • Signs are posted throughout campus to remind students visually about distancing, mask wearing, hygiene and more.

Recess

  • We believe recess time is so important and we will continue with recess and play breaks for all students.

  • Recess is outside with the only exception of inclement weather or unsafe air quality. There are separate recess times for cohorts. If weather does not allow for outdoor recess, students will play in their classroom.

  • Time to clean lunch tables between cohorts is built into our schedule.

  • Physical distancing of 3 feet whenever possible is expected during recess. 

  • Students will wear masks at all times during recess

  • Students are able to use balls, scooters, bikes, and plasma cars provided they wash hands after use.

Lunch and Snack

  • Students will eat outside, weather permitting.  If weather does not allow for outdoor eating, students will eat in the auditorium.

  • They will eat 6+ feet apart. 

  • Before and after eating, students are expected to wash their hands thoroughly. 

Ventilation

  • Ventilation is optimized through filtration systems, HEPA filters, and open windows.

Physical Distancing

  • Where possible, we maintain at least three feet of physical distancing in our school by:

    • The placement of students work, snack and lunch areas throughout the day.

    • Distanced centers work.

    • Creating mobile teacher carts in each classroom. 

    • 1 student per hand washing station at a time policy.

    • Use of poly spots and zoning at recess and in classes.

    • Signs in the hallway and classrooms to remind students and teachers of distancing expectations.

    • Staggered lunch, snack and break times.

    • Modified office work spaces for teaching staff.

  • We implement the following measures for situations where we cannot maintain at least three feet between individuals:

    • Providing sneeze guards.

Bathrooms

  • Restroom faucets and soap dispensers are touchless.

  • Restrooms are limited to one person at a time. Students will wait outside on staggered spaces to use the restroom.

  • Bathroom surfaces are cleaned daily.

Learning Continuity

  • We will offer live video classes synchronous with our in-person classes on an established schedule so students who need to stay home after potential COVID-19 exposure or illness with prior approval can resume their studies, stay on-track academically, and socialize. 

  • Students will have a five minute window before their class starts to join the live video. If they are not on time, they will not be able to join the class, as our teachers are teaching.

COVID-19 School Exposure Management Plan

In the event of a possible or known exposure on or off campus, Oasis has a plan to both monitor an affected student or staff member and protect the rest of the community. Oasis Trilingual Community School reserves the right to mandate COVID-19 testing and/or a quarantine period after a potential or known exposure, including after holiday vacations/ breaks.

A COVID-19 case is considered infectious from 2 days before symptoms present until 10 days after their symptoms present. 

A close contact is considered as a person who has been exposed to a case during the infectious period and either

  • Was within 6 feet of the person for 15 minutes for longer during a 24 hour period

  • Had contact with an infected person’s body fluids (coughed on, sneezed on, shared food/drink/ eating utensils etc.)

Should we have a suspected or confirmed COVID-19 case at Oasis, we will implement the following procedures 

  1. If an individual has: 

  1. Exhibited symptoms consistent with COVID-19 (Fever at or above 100.4, a new cough, diarrhea, vomiting, muscle or body aches, shortness of breath, new loss or taste or smell (change from baseline)).

  2. Been in close contact with a confirmed COVID-19 positive individual. 

  3. Was informed by a physician that they are likely to have COVID-19.  

  4. Has a confirmed viral test indicating they are COVID-19 positive.

The school will initiate its School Exposure Management Plan.

  1. All information is to remain confidential to the extent possible by the School COVID-19 Compliance Team. Broader information might be shared with the stable group or school community, but will not identify the individual or specifics to their case.

  2. In the event there is an On-Campus COVID-19 case, we will complete the Appendix C: Investigating COVID-19 Cases form. 

Scenario

Campus Exposure

Time Impact

Return to Campus

Out of State or Country Travel

Off Campus

Self-quarantine for 14 days or 2 negative COVID-19 tests 3 days and 6 days post travel with a full 7 days self quarantine after exposure

Completion of self quarantine with no symptoms or a negative test result 3 days and 6 days after return along with a full 7 days of symptom-free self-quarantine post travel 

Known Off Campus Exposure

Off Campus

Self-quarantine for 14 days or 2 negative COVID-19 tests 3 days and 6 days post exposure with a full 7 days self quarantine after exposure

Completion of self quarantine with no symptoms or a negative test result 3 days and 6 days after return along with a full 7 days of symptom-free self-quarantine post exposure 

Other Symptoms not consistent with COVID-19

Off Campus

Stay home 

Must be symptom free without the use of medication for 24 hours prior to return.

On Campus

Send home from school

Must be symptom free without the use of medication for 24 hours prior to return.

COVID-19 Symptom(s)

Off Campus

Self-quarantine for 14 days or 2 negative COVID-19 tests 3 days and 6 days post exposure

Follow clinical guidance or Completion of self quarantine with no symptoms or a negative test result 3 days and 6 days after return along with a full 7 days of symptom-free self-quarantine post exposure

On Campus

Send home and Self-quarantine for 14 days or 2 negative COVID-19 tests 3 days and 6 days post exposure

Follow clinical guidance or Completion of self quarantine with no symptoms or a negative test result 3 days and 6 days after return along with a full 7 days of symptom-free self-quarantine post exposure

Confirmed Positive Case

Off Campus for more than 48 hours 

(e.g. A student was not feeling well and stayed home for a few days before receiving positive test results)

Quarantine for 14 days. 

Complete self quarantine and follow clinical guidance. Student must be fever free without the use of medication for 24 hours and show improving symptoms

On Campus or on campus within 48 house of test date/ symptoms onset

Quarantine for 14 days.

Complete self quarantine and follow clinical guidance. Student must be fever free without the use of medication for 24 hours and show improving symptoms

Minimizing Spread of COVID-19 Cases

In the event we have a COVID-19 case in our workplace, we will limit transmission by:

  • Ensuring that COVID-19 cases are excluded from the workplace until our return-to-work requirements are met.

  • Excluding employees and students with COVID-19 exposure from the workplace for 14 days after the last known case.

  • Continuing and maintaining an employee’s earnings, seniority, and all other employee rights and benefits whenever we’ve demonstrated that the COVID-19 exposure is work related. This is accomplished by providing work from home options and employee sick leave benefits.

  • Providing employees at the time of exclusion with information on available benefits.

Reporting, Recordkeeping, and Access

It is our policy to:

  • inform families if 2 or more students or staff are diagnosed with a confirmed case of COVID-19 within a 14 day period.

  • Report information about COVID-19 cases at our workplace to the local health department whenever required by law, and provide any related information requested by the local health department.

  • Report immediately to Cal/OSHA any COVID-19-related serious illnesses, as defined under CCR Title 8 section 330(h), of an employee occurring in our place of employment or in connection with any employment.

  • Maintain records of the steps taken to implement our written COVID-19 Prevention Program in accordance with CCR Title 8 section 3203(b).

  • Make our written COVID-19 Prevention Program available at the workplace to employees, authorized employee representatives, and to representatives of Cal/OSHA immediately upon request.

  • Use the Appendix C: Investigating COVID-19 Cases form to keep a record of and track all COVID-19 cases. The information is made available to employees, authorized employee representatives, or as otherwise required by law, with personal identifying information removed.

Appendix A: Identification of COVID-19 Hazards

All persons, regardless of symptoms or negative COVID-19 test results, will be considered potentially infectious.  Particular attention will be paid to areas where people may congregate or come in contact with one another, regardless of whether employees are performing an assigned work task or not. For example:  meetings, entrances, bathrooms, hallways, aisles, walkways, elevators, break or eating areas, cool-down areas, and waiting areas.

Evaluation of potential workplace exposure will be to all persons at the workplace or who may enter the workplace, including coworkers, employees of other entities, members of the public, customers or clients, and independent contractors. We will consider how employees and other persons enter, leave, and travel through the workplace, in addition to addressing fixed work locations.

Person conducting the evaluation: [enter name(s)]

Date: [enter date]

Name(s) of employee and authorized employee representative that participated: [enter name(s)]

Interaction, area, activity, work task, process, equipment and material that potentially exposes employees to COVID-19 hazards

Places and times

Potential for COVID-19 exposures and employees affected, including members of the public and employees of other employers

Existing and/or additional COVID-19 prevention controls, including barriers, partitions and ventilation

Appendix B: COVID-19 Inspections

Date: [enter date]

Name of person conducting the inspection: [enter names]

Work location evaluated: [enter information]

Exposure Controls

Status

Person Assigned to Correct

Date Corrected

Ventilation

HEPA Filters

Administrative

Physical distancing

Surface cleaning and disinfection (frequently enough and adequate supplies)

Hand washing facilities (adequate numbers and supplies)

Disinfecting and hand sanitizing solutions being used according to manufacturer instructions

PPE (not shared, available and being worn)

Face coverings (cleaned sufficiently often)

Gloves

Face shields/goggles

Respiratory protection

Appendix C: Investigating COVID-19 Cases

All personal identifying information of COVID-19 cases or symptoms will be kept confidential. All COVID-19 testing or related medical services provided by us will be provided in a manner that ensures the confidentiality of employees, with the exception of unredacted information on COVID-19 cases that will be provided immediately upon request to the local health department, CDPH, Cal/OSHA, the National Institute for Occupational Safety and Health (NIOSH), or as otherwise required by law.

All employees’ medical records will also be kept confidential and not disclosed or reported without the employee’s express written consent to any person within or outside the workplace, with the following exceptions: (1) Unredacted medical records provided to the local health department, CDPH, Cal/OSHA, NIOSH, or as otherwise required by law immediately upon request; and (2) Records that do not contain individually identifiable medical information or from which individually identifiable medical information has been removed.

Date: [enter date]

Name of person conducting the investigation: [enter name(s)]

COVID-19 Case Investigation Information

Employee (or non-employee*) name:

Occupation (if non-employee, why they were in the workplace):

Location where employee worked (or non-employee was present in the workplace):

Date investigation was initiated:

Was COVID-19 test offered?

Name(s) of staff involved in the investigation:

Date and time the COVID-19 case was last present in the workplace:

Date of the positive or negative test and/or diagnosis:

Date the case first had one or more COVID-19 symptoms:

Information received regarding COVID-19 test results and onset of symptoms (attach documentation):

Results of the evaluation of the COVID-19 case and all locations at the workplace that may have been visited by the COVID-19 case during the high-risk exposure period, and who may have been exposed (attach additional information):

Notice given (within one business day, in a way that does not reveal any personal identifying information of the COVID-19 case) of the potential COVID-19 exposure to:

All employees who may have had COVID-19 exposure and their authorized representatives.

Date:

Names of employees that were notified:

Were there workplace conditions that could have contributed to the risk of COVID-19 exposure?

What could be done to reduce exposure to COVID-19?

Was local health department notified? (clusters only)

Date:

*Should an employer be made aware of a non-employee infection source COVID-19 status.

Appendix D: COVID19 Training Roster

Date: [enter date]

Person that conducted the training: [enter name(s)]

Employee Name

Signature